INTRODUCTION
Round Table on Responsible Soy Association (RTRS) (“RTRS”), with legal address at Utoquai 29/31 (8008) Zürich, Switzerland, hereby notifies that personal data provided through the website or to be provided in the future as part of your legal relationship with this entity, is safely kept and stored in our servers, and is subject to our privacy policy. We also describe the choices available to you regarding your personal data as well as our contact information.
RTRS guarantees that all database internal processes comply with the legal security and confidentiality requirements provided for in the applicable regulations on personal data protection, and that data owners are free to access, update, delete or rectify such data.
Privacy of your personal data is very important for us. This policy is intended to explain how and for what purposes we use the information collected by us through our website. Please read carefully this privacy policy document. By using our web site, you are indicating your agreement to our use of your personal information as set out in this Policy. If you have any questions or comments about this privacy policy, please contact us at info@responsiblesoy.org.
INFORMATION COLLECTION
To use all functions available in our website, you may be required to provide certain personal data, for example, when you use the website functions, consent to receiving communications, create an account, participate in our events or interact with our website.
RTRS can collect information in different ways. Be careful when you send us your information, especially when filling free text fields or when you upload documents or other material. As some specific functions are automated, we may not be able to recognize incorrect or confidential information sent by mistake.
The information you provide will be stored and used strictly for the following purposes: a) to offer information about our activities, services and events, as well as for other promotional purposes, and we can use both the information provided to us by users as well as that coming from other sources, such as your activity in our website and your participation in events to send you customized information about the functionalities that we believe might be of interest to you; b) to provide, improve and maintain our activities, using the data provided to us to conduct our own activity; c) to protect our or others’ rights, property or safety, preventing or detecting fraud, abuse, illegal uses and violations of our Terms & Conditions, and to comply with applicable legal, regulatory or administrative requirements; and d) for general research and analysis: we use personal data related to visitors’ use of our website, applications and services to understand users behaviour or preferences.
The data you provide in the website user profile will be included in a database called RTRS Users, and will be used for RTRS activities management purposes, billing, contact and the management of activities related to the users.
Regarding any information, image, photograph, link, videos, charts and/or any other element published by the user in the website, the user declares and guarantees RTRS that (i) they are entitled to all intellectual and/or industrial property rights or they have the legitimate owner’s authorization; (ii) they do not infringe other people’s rights of any kind nor do they violate any legal regulation or provision; and (iii) they do not contain any libelous, insulting, slanderous, offensive, harmful or pornographic material or any content contrary to decency, morality and good manners. Users shall indemnify and hold RTRS harmless from any damage (including, but not limited to, defence fees and costs) due to any inaccuracy, error o falseness of any of the above statements and guarantees
Except in fields where expressly otherwise indicated by means of an asterisk (*), the replies to questions regarding to personal data are given on a voluntary basis. The absence of reply to such questions will not imply a decrease of your capacity to access the functionalities of our website. If you do not fulfil the fields indicated as obligatory or if you provide incorrect data, we will not be able to provide the functionalities you request.
Users guarantee and assume responsibility, in any case, for the truth, accuracy, effect, and authenticity of the personal data provided and commit to keeping them updated.
Data Protection law recognises that certain categories of personal information are more sensitive. This is known as sensitive personal information and covers health information, race, religious beliefs and political opinions. We do not usually collect sensitive personal information about you unless there is a clear reason for doing so, such as any dietary requirements when attending a conference (which may infer religious beliefs or medical conditions) or where we need this information to ensure that we provide appropriate facilities or support to enable you to participate in an event.
USER’S RIGHT
You have the right to withdraw your consent to the use of your personal data, and you are entitled to access, correct or delete your personal data we store if they are incorrect or illegal for any reason. You may contact this entity as data owner and may freely exercise your rights of access, correction, cancellation and opposition regarding your data, pursuant to the regulations in force.
If you wish to modify your subscriptions or stop receiving RTRS communications, you must contact us in order to exercise your rights of access, correction, cancellation and opposition regarding the handling of your personal data, by sending a written communication to RTRS to the address indicated above or to info@responsiblesoy.org.
Should you decide not to consent to the use of your personal data, some functionality and services related to your use of our website or other online services may not work properly.
Depending on the circumstances, you may have the following rights under data protection law:
- The right to be informed – this is fulfilled through this notice.
- The right of access – you have the right to obtain confirmation that your data is being processed and access to your personal information. This is so that you are aware of and can verify the lawfulness of the processing. Where requests are manifestly unfounded or excessive, in particular because they are repetitive, we may charge a reasonable fee taking into account the administrative costs of providing the information; or refuse to respond. Where we refuse to respond to a request, we will explain why to you, informing you of your right to complain to the supervisory authority and to a judicial remedy without undue delay and at the latest within one month.
Should you wish to exercise these rights, we may require you to prove your identity. Please address requests to info@responsiblesoy.org, or by post to Round Table on Responsible Soy Association, Utoquai 29/31 (8008) Zürich, Switzerland, or via our social media channels and we will respond within 30 days, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records.]
- The right to rectification – to amend your personal information please contact info@responsiblesoy.org.
- The right to erase – this is also known as ‘the right to be forgotten’. The broad principle underpinning this right is to enable you to request the deletion or removal of personal information where there is no compelling reason for its continued processing. If you would like us to erase you from our database, please email info@responsiblesoy.org.
- The right to restrict processing – In certain circumstances, you may have a right to ‘block’ or suppress processing of personal information.
- The right to object – In certain circumstances, you may have the right to object to processing of your personal information, for example where our processing is based on legitimate interests (including profiling) or is for direct marketing (including profiling) purposes.
- The right to data portability – In certain circumstances you have the right to obtain the data that RTRS processes on you and use it for your own purposes.
- Should you wish to exercise these rights, please contact us by email at info@responsiblesoy.org. Please provide as much information as possible about the nature of your contact with us to help us locate your records.
SECURITY MEASURES
RTRS shall comply with all applicable laws on security measures applicable to personal data and information.
RTRS has developed security measures of technical and organizational nature, necessary to ensure the security of your personal data and prevent any change, loss, processing and/or unauthorized access. Notwithstanding the above, considering the nature of the stored data and the risks to which they are exposed, the user must be aware that Internet security measures are not impregnable and not entirely reliable and that RTRS cannot guarantee the absence of virus or other elements which may damage the user’s computer systems (software and hardware) and shall not be held liable in such cases.
RTRS keeps continuous supervision, control and assessment of processes to ensure that privacy of data is respected. We will therefore take reasonable precautions to prevent the loss, misuse or alteration of the information you provide to us.
COOKIES
“Cookies” are a tool used by web servers in order to store and recover the user’s information. RTRS website uses them to collect information regarding the usage of the website and email communications. These technologies, for example, record data such as the number of users that visit the website, or an email message, and recognize your web browser next time you visit our website.
“Cookies” are only associated with an anonymous user and his/her computer, and do not provide themselves the personal data of the customer, neither read the data of his/her hard disk or read cookie files created by other providers.
When you use our website, RTRS receives and records information through your browser, including personal data. We use a variety of methods, such as cookies, to collect that information, which may include: (i) IP address; (ii) cookies unique ID, cookies information and information as to whether your device has software to access certain features; (iii) unique device identifier and device type; (iv) domain, browser type and language; (v) operational system and system settings; (vi) country and time zone; (vii) previously visited websites; (viii) information about your interaction with our website, such as click behaviour, functionalities used and indicated preferences, and (ix) access times and referring URLs.
Third parties may also collect information via websites through cookies. These third parties collect data directly from your web browser and the processing of this data is subject to their own privacy policies.
Should you decide not to consent to the use of cookies, some functionality and services related to your use of our website or other online services may not work properly.
TRANSFER OF YOUR PERSONAL DATA BY RTRS
RTRS shares your personal data with: a) related legal entities, for the purposes outlined above; b) third party service providers processing personal data on our behalf, for example, processing credit cards and payments, data management and maintenance, email distribution, research and analysis, brand management and product promotions as well as administering certain services and features; c) other third parties to the extent necessary to: (i) comply with applicable legal, regulatory or administrative requirements; (ii) prevent illegal uses of our website and applications, or violations of our terms of use and guidelines; (iii) defend ourselves against third party claims; and (iv) assist in fraud prevention or investigation (e.g., counterfeiting); and d) we may also transfer your personal data in the event we sell or transfer all or a portion of our business or assets (in case of a reorganization, spin-off, dissolution or liquidation).
You understand and accept that third parties mentioned above may be located outside your country, including countries where the law may not provide the same level of data protection compared to your country. You expressly authorize the international transfer of your personal data, including such countries as mentioned above.
RETENTION OF YOUR PERSONAL DATA
Your personal information will be retained for as long as is necessary to carry out the purposes set out in this policy, unless otherwise required by the applicable law.
RTRS shall periodically destroy the personal information of users collected in its website, when said information is no longer needed for any purpose or cannot be used in accordance to the terms and conditions of this privacy policy.
USING THE WEBSITE
For your convenience and information, our website and applications contain links to other third parties’ websites and applications, with their own privacy provisions and policies. Please check these policies before you submit any personal information to such third-party websites. To the extent any linked websites or apps are not owned or controlled by us, we are not responsible for their content, any use of the websites or apps, or the privacy practices of the websites or apps.
RIGHTS IN RELATION TO PROFILING AND REMARKETING
Profiling
We may collect, and our third party providers of advertisements and content may collect, information about where you are on the internet (e.g. the URL you came from, IP address, domain types like .co.uk and .com), your browser type, the country and telephone area code where your computer is located, purchase history, the pages of our website that were viewed during your visit, the advertisements you clicked on, and any search terms that you entered on our website (“User Information”). We may collect this information even if you do not register with us.
You should be aware that this site is being monitored and may capture information about your visit that will help us improve the quality of our service.
Remarketing
RTRS uses remarketing on other websites to present you with products and services we think may be of interest to you, based on your browsing history. Third-party vendors, including Google, Facebook, LinkedIn and Twitter, may show RTRS adverts on sites across the Internet.
We do have relationships with carefully selected and monitored suppliers who may also set cookies during your visit to be used for remarketing purposes, to show you different products and services based on what you appear to be interested in. These companies also use automated technologies to collect information when you click on our ads, which helps track and manage the effectiveness of our marketing efforts.
PROTECTING YOUR PRIVACY
Please be aware that whenever you voluntarily disclose personal information online -for example in message boards, by e-mail or in chat rooms- that information becomes public and can be collected and used by others. You are responsible for keeping your passwords and/or any information of your personal account confidential.
INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
As RTRS is a global association, we have regional offices in Argentina. They transfer, process and store the data hosted in Switzerland in order to provide RTRS services at a more local level. We have data sharing agreements in place with each office.
We use suppliers (such as conference venues) outside Switzerland. This means that the personal information of individuals may be transferred, processed and stored outside of Switzerland (as applicable). We take steps to put in place suitable safeguards to protect your personal information when processed by the supplier such as entering into the European Commission approved standard contractual clauses.
MINORS
As we consider personal data protection to be essential, on the assumption that the user is minor, the consent of the parents or legal guardian will be required to collect personal data of the minor. Parents or legal guardians shall fill in and sign the relevant form and send it by email together with a copy of the parent’s or legal guardian’s ID card to info@responsiblesoy.org.
MODIFICATION OF THE PRIVACY POLICY
As our practices are subject to constant change, RTRS reserves the right to modify its privacy policy, pursuant to the applicable legislation. Any modification of the privacy policy will be published before its effective implementation. The use of our website after such changes will constitute acceptance thereof. We recommend you to check this policy regularly to see if any changes have been made.
APPLICABLE LAW
This policy is intended to be in compliance with the applicable privacy laws and regulations of each country in which RTRS operates and from which personally identifiable information is collected. To the extent the laws of a country may prohibit RTRS from using and sharing personal information as described in this policy, the policy and RTRS practices shall be deemed modified to be consistent with such local laws.
QUESTIONS, COMMENTS AND REQUESTS
To contact us for suggestions or comments about our privacy policy or your personal data, or in case you have any questions or concerns regarding our privacy policy and practices, please send us an email to info@responsiblesoy.org.
